Supervision policy

The Board of Governors and staff of St Giles School take a serious and professional approach to their responsibilities in relation to the supervision of our children. We recognise our ‘duty of care’ to ensure full and appropriate supervision of all children throughout the school day.

Our Supervision Policy aims to be sufficiently detailed to provide clear guidance in relation to the following:

Section 1 The duty of care of St Giles School

Section 2 Key roles and responsibilities

Section 3 Internal organisation and supervision arrangements

Section 4 Recording incidents

Section 5 Staff training

Section 6 Monitoring, review and evaluation of our Supervision Policy

Appendices

Appendix 1 Policy statement in relation to Supervision Policy

Appendix 2 St Giles Accident Report Form

Section 1: The duty of care of St Giles School

St Giles School aims to exercise its duty of care by ensuring the following:

  • Maintenance of good order, discipline, health and safety at all times during the school day when children are present on the school premises and whenever they are engaged in authorised school activities, on the school premises or elsewhere.
  • Clear guidelines for all staff, children and parents re the full and appropriate supervision arrangements provided by St Giles School.
  • Clear procedures for recording significant incidents.

Qualites of supervising staff

A supervisor, teacher or otherwise, must show the following qualities;

  • Patience
  • A ready smile
  • A genuine interest and caring approach
  • A listening ear
  • Total discretion/respect for each child
  • A sense of responsibility
  • A firm but caring approach
  • A calm approach – especially in an emergency
  • Vigilance and awareness of people and situations
  • A positive attitude
  • Ability to ‘think on one’s feet’

We are very proud of our staff and the quality of supervision in place in our school. It is important however that expectations remain constantly high and that supervision is conducted with professionalism and responsibility.

Section 2: Key roles and responsibilities

Each member of our school community has an important role to play in our Supervision Policy including Children, Parents, School Staff and the Board of Governors.

Children play an active role in our approach to supervision. Children will be expected to co-operate with all aspects of our supervision arrangements and will receive clear guidelines about what is expected.

Parents play a vital role and share real responsibilities in ensuring the effectiveness of our Supervision Programme.

Responsibilities of Staff:

  • To be present promptly in the area for which they are responsible.
  • To visibly patrol areas designated and pay particular attention to more secluded areas eg toilet areas.
  • To observe pupils’ activities to detect, in so far as possible, any individual or group action which might
    1. be considered intimidating/bullying,
    2. give rise to injury,
    3. cause damage.
  • To ensure school Positive Behaviour policy is implemented at all times. High expectations on good behaviour, courtesy and manners must be in place.
  • Staff must watch out for ‘vulnerable pupils’ eg children left out of games, the child on their own, the child looking sad and the child without friends.
  • Attend to medical incidents in line with school protocol.
  • Report / record all incidents in line with policy.
  • Staff should try to interact/talk with the pupils while supervising.

Section 3: Internal organisation and supervision arrangements

It is important that a structured supervision plan exists, is known and understood by all involved and is appropriately implemented at all times.

Before school:

This duty is undertaken, by teaching staff, as part of directed time. Playground supervision is provided by teaching staff on a rota basis. Supervision is to commence at 8.50am. Parents are informed that no arrangements can be made for the supervision of children earlier than 8.50am. Children will not normally be permitted inside the school buildings before 8.55am and this will only take place under the direct supervision of teachers. Exceptions to this will be with agreement of the Head teacher.
All staff should be familiar with the school’s arrival of transport policy.

Break time:

Playground Supervision is provided by teaching staff on a rota basis, teaching assistants on a daily basis.

Teachers on duty should aim to be out in the playground for 10.55am. Teachers not on duty should aim to be back in their classroom for 11.10am.

Lunch time:

Lunch time supervision is provided by a team of supervisory staff as appropriate supported by teaching assistants and members of the senior management team on a rota basis.

After school:

Teaching staff should accompany their pupils to the transport and ensure they are safely on board before they leave them.
All staff should be familiar with the school’s exit from school policy.

First Aid:

The school has a number of trained First Aid personnel. The names of these staff are posted up at various locations around the school. Any injury that requires more attention than basic first aid should be referred to a member of the SLT for further guidance.

Emergency arrangements:

  • In the event of an emergency of any nature, send for the Head teacher or a member of the SLT.
  • If necessary phone emergency services directly if the situation may become worse by a delay in waiting for the Head/SLT.
  • Remove all pupils from the scene or from danger.
  • All emergencies must be reported and logged by the Head teacher who will inform the Governors and relevant agencies.

A structured supervision plan is in place covering the following situations:

  • Before school 8.50 – 9.00am – Teaching Staff
  • Break Time 10.55 – 11.10am – Teaching Staff
  • Lunch Time 12.00 – 1.00pm –  Supervisory Assistants & Teaching Staff
  • After School 3.20pm – safely on home transport –  Teaching Staff

 Section 4: Recording incidents

A clear set of procedures for reporting and recording incidents is in place. These procedures use a combination of verbal and written reporting and recording. This represents a very thorough system ensuring that all incidents are appropriately addressed.

  • Issues of particular concern should also be raised with the a member of the SMT
  • Teaching staff will complete the appropriate incident form in the following circumstances.
    • Immediately Serious Accidents / Incidents: i.e. where additional medical treatment is recommended / necessary
    • Retrospectively Serious Accidents / Incidents: i.e. where additional medical treatment has taken place and or where accident / incident results in a period of school absence
    • Other Accidents / Incidents: i.e. where there are individual reasons for concern
  • The School Office maintains a Signing Out Book detailing children who have to leave school during the day e.g. illness, accident, incident, appointments etc.
  • A register is maintained in the office to record any medical issues/First Aid treatment administered.
  • Class teachers are verbally informed, by staff, re any behaviour/pastoral issues (including medical), which arise at break/lunch time.
  • A telephone call/note home/verbal report will inform parent/carer of any significant First Aid issue or treatment given to a pupil.
  • Parents/carers must be informed where a pupil has received any blow to the head or other concerning injury. Facial injuries are to be given very high priority. This contact should be made as quickly as possible.

 Section 5: Staff training.

  • All staff undertake an induction programme/annual review training, part of which relates to supervision arrangements.

Section 6: Monitoring, review & evaluation of our supervision policy.

The responsibility to ensure the monitoring, review and evaluation of the Supervision Policy rests with the Senior Management Team and the Head teacher.

Monitoring will take place on an on-going basis.

Review & Evaluation of our policy will seek to include the views of teaching staff, children, parents and governors.

Appendix 1: Policy statement in relation to supervision.

The Board of Governors and staff of St Giles School take a serious and professional approach to their responsibilities in relation to the supervision of our children. We recognise our ‘duty of care’ to ensure full and appropriate supervision of all children throughout the school day. We aim to exercise our duty of care by ensuring the following:

  • maintenance of good order, behaviour, health and safety at all times during the school day when children are present on the school premises and whenever they are engaged in authorised school activities, on the school premises or elsewhere.
  • clear guidelines for all staff, children and parents re the full and appropriate supervision arrangements provided by St Giles School.
  • clear procedures for recording incidents which occur during periods covered by this supervision policy.

Each member of our school community has an important role and responsibility to fulfil in our Supervision Policy including pupils, parents, school staff and the Board of Governors.

Our children will be made familiar with supervision routines and will be expected to co-operate and comply with these.

St Giles School will seek parental involvement, support and co-operation regarding the implementation of our supervision policy in terms of the time of arrival at school, leaving school during the school day and arrangements for collection at the end of the school day.

The following have key roles and responsibilities in our Supervision Policy.

  • All Teaching Staff
  • Supervisory Assistants
  • Teaching Assistants
  • Head Teacher
  • Pupils

Any concerns re supervision matters should be brought to the attention of the Head teacher/SLT.

A clear set of procedures for reporting and recording incidents is in place. These procedures use a combination of verbal and written reporting and recording. This represents a very thorough system ensuring that all incidents are appropriately addressed.

The Supervision Policy is monitored on an on-going basis and will be reviewed and evaluated as part of our school development plan and in the light of any supervision related incidents.

September 2013